Nine Must Have Sections To Include In Your Remote Work Or Telework Agreement

Protect yourself, protect your employer, and protect your sanity with a remote work or telework agreementRemote Work or Telework Agreement.

A Remote Work or Telework agreement outlines roles and responsibilities for you and your employer.

Defined in a single word, it offers clarity.

Clarity is a good thing, because now everything is spelled out and expectations are set.

So no more sneaking around or Remote Work elephants in the room.

And you don’t have to make up more lame excuses about your dog eating your laptop or your gerbils escaping so you can work at home.

So let’s cut to the chase, what should this document include?

We recommend the following nine sections. Use this as a rough guideline, every situation is different and you should always have it reviewed by a qualified Attorney like any other contract.

1. Define roles and responsibilities.

Both the employer and employee need to know their role in the Remote Work or Telework agreement and their respective responsibilities. These roles should be spelled out in bullet point form in the document, be agreed to, and be clear.

2. Outline a specific work schedule.

Include days, times, and methods of contact.  Also outline out of office time and the applicable procedures.

Notify applicable stakeholders when deviating from the standard schedule.

3. Contact and emergency contact information.

Include work, home and mobile telephone, work email and personal email contact information and a description of when each is to be used.

4. What work will be done remotely.

Describe the employees role, the type of work, who will assign the work and how the work will be measured. Are some tasks better suited to remote work or to the office.

5. Equipment and expenses.

What is provided by each party and who is responsible for purchase, setup, maintenance and repair.

6. Termination of agreement.

Why, how, and when can the agreement be terminated or renegotiated.

7. Legal and safety issues.

Verify compliance with local zoning regulations and applicable licensing requirements. Note that Proper chair and desk.  Workers compensation or liability insurance requirements should also be outlined in this section.

8. Office rules that still apply.

What sections of the employee handbook still apply.

9. Access to the network and information security.

How will the employee access company data and information systems.  What software is requirements for VPN, virus checking, and other business purposes.

Here are some other good resources:

12 Tips for Making Your Telework Arrangements Succeed:

http://www.huffingtonpost.com/susan-seitel/12-tips-for-making-your-t_b_964793.html

Sample Remote Work Agreement from SHRM:

http://www.shrm.org/TemplatesTools/Samples/HRForms/Articles/Pages/1CMS_020292.aspx

Tools and resources from Telework.gov:

http://www.telework.gov/tools_and_resources/basics_employees/index.aspx

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